Real Estate Agent I/II (Limited Term) – 2 positions

Valley Water | San Jose, CA

Salary Range: See Position Description
Open Date: 08/20/2021
Close Date: 09/02/2021

Position Description

Real Estate Agent I/II (Limited Term) – 2 positions

Valley Water

Salary: See Position Description

Job Type: Full-Time

Job Number: 01331-LT

Location: CA, CA

Department: Watersheds Design and Construction

Closing: 9/2/2021 11:59 PM Pacific


Real Estate Services Unit (Position Codes LT015 and LT016 – LIMITED TERM POSITIONS – Up to Three (3) Years)
Real Estate Agent I: $7,228.00 – $9,249.07 monthly
Real Estate Agent II: $7,976.80 – $10,204.13 monthly

Are you familiar with public sector real estate acquisitions and administration? Are you a people-person who thrives working in the public sector? If so, check out this opportunity with Valley Water’s Real Estate Services Unit.

We are seeking a Real Estate Agent I/II to join our Real Estate Services Unit on a 3-year Limited Term basis. The Real Estate Agent I/II will perform a variety of professional real estate functions for Valley Water including coordinating the appraisal of properties, negotiating agreements, acquiring properties and property rights, providing relocation assistance to displaced tenants, homeowners and businesses, and preparing transactional documents. The Agent will work under direction, guidance and supervision from immediate senior Real Estate Agents and the unit’s Manager.
Key Responsibilities include, but are not limited to:

• Acquire real property interests for Valley Water projects.
• Review and coordinate the appraisal of properties.
• Negotiate agreements.
• Secure, examine and interpret title reports on properties to be acquired.
• Prepare, process, and secure the execution of necessary documents including release of liens, quit claims, and reconveyances to secure clear title.
• Prepare memos and supporting documents for Board agenda items and CEO real estate approval.
• Prepare and coordinate with internal/external legal counsel to submit administrative and legal documents in preparation for eminent domain proceedings.
• Obtain permits, licenses, and other temporary property rights for pre-acquisition environmental studies.
• Negotiate remediation cost agreements.
• Coordinate supporting real estate data for submittal of claims for reimbursement of acquisition costs to State agencies.
• Manage residential, industrial, agricultural, and commercial properties of Valley Water as landlord by negotiating leases, selecting tenants, serving notices, and initiating legal proceedings as required.
• Manage non-residential property for Valley Water as tenant by negotiating leases for office space, construction staging areas, permission to enter, and/or temporary construction easements and also maintain records and files for periodic and special reports related to the work performed.
• Provide relocation assistance to displaced tenants.
• Respond to internal and external customer service requests, questions or complaints and provide complete answers to Valley Water employees, the public, and other outside agencies regarding Valley Water real estate matters.

Ideal Candidate’s Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:
Level I
Two (2) years of experience performing administrative tasks in support of real property acquisition or property management.
Level II
Three (3) years of professional-level experience performing real property acquisition, appraisal, property management or relocation assistance responsibilities.

Ideal Knowledge, Skills and Abilities (Level I & II):

• Some knowledge of procedures and instruments of real estate law, finance and property rights transactions.
• Some knowledge of methods and techniques used in the preparation of legal descriptions of property, appraisals, agreements, contracts, and other property-related documents.
• Knowledge of common desktop applications and software as well as specialized software related to the work. Principles and procedures of recordkeeping.
• Learn to prepare and review legal descriptions of property, contracts and related documents.
• Learn principles and practices of right of way, condemnation, relocation, and other public agency real property matters Learn methods and techniques of effective negotiation.
• Learn environmental laws pertaining to real estate transactions. Learn to negotiate equitable real estate contract terms.

Ideal Training and Education (Level I & II):
Equivalent to a bachelor’s degree from an accredited college or university with major course work in real estate, business administration or a related field.

Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

The assignment period will be up to 3 years and such time period may be adjusted as needed by Valley Water management.

• If the limited-term appointee is internally hired and released from the position prior to the end of the time period, the appointee will be subject to Valley Water’s reassignment process and/or appropriate Memorandum of Understanding (MOU) layoff provisions.
• An internally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU.
• An externally hired limited-term appointee will be considered “at-will” and may be terminated at any time with or without cause.

An externally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU with the exception of the following articles/sections:

• Article 3, Section 10: Temporary Promotion Pay
• Article 3, Section 11: Out-of-Class Assignment
• Article 6, Section 4(D): Deferred Compensation (Limited-term appointees may participate in Valley Water’s 457 deferred compensation program however they will be ineligible for Valley Water matching funds and participation in Valley Water’s 401(a) plan)
• Article 8: Leaves of Absence (Valley Water will provide a leave of absence as required by law under the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL))
• Article 11: Workforce Development
• Article 12: Employee Performance/Evaluation
• Article 13: Classification
• Article 14: Discipline Process
• Article 16: Layoff

Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver’s license. Individuals who do not meet the driver’s license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.

Valley Water’s Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

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