Management Analyst I/II (Water Conservation Budget) (Limited Term)

Valley Water | San Jose, CA

Salary Range: See Position Description
Open Date: 08/26/2021
Close Date: 09/07/2021

Position Description

Management Analyst I/II (Water Conservation Budget) (Limited Term)

Valley Water

Salary: See Position Description

Job Type: Full-Time

Job Number: 01333-LT

Location: CA, CA

Department: Water Supply

Closing: 9/7/2021 11:59 PM Pacific


Water Supply Planning and Conservation Unit (Position Code LT013 – LIMITED TERM POSITION – Up to Three (3) Years)
Management Analyst I: $8,586.93 – $10,994.53 monthly
Management Analyst II: $9,476.13 – $12,129.87 monthly

Valley Water is looking for a passionate Management Analyst with budget experience to support the Water Supply and Conservation Unit in growing its conservation program to meet ambitious short and long-term water use reduction goals. This special Limited Term Management Analyst position is an opportunity to experience working at Valley Water on highly visible programs that make an impact on the community during this drought emergency.
With headquarters in San Jose, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.
Valley Water manages 10 dams and surface water reservoirs, three water treatment plants, an advanced recycled water purification center, a state of-the-art water quality laboratory, nearly 400 acres of groundwater recharge ponds, and more than 275 miles of streams. Valley Water provides wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to nearly 2 million people in Santa Clara County that stretches 1,300 square miles and encompasses 15 cities and unincorporated areas.
The Position
This special Limited Term Management Analyst I/II position will assist the Water Supply and Conservation unit for up to three years to perform a variety of professional-level research, administrative, operational, financial, and analytical duties in support of the Water Conservation Program. This includes developing and monitoring the conservation budget (general funds, Clean Safe Water, Integrated Regional Water Management (IRWM), and cost-share agreements); developing projections, cash flow analyses, and tracking funds; collecting and analyzing financial data; and creating metrics, data tracking, and reporting systems for management, committees, and board meetings. This position will also provide professional staff support and assistance to various committees and boards, including developing board/committee agenda memorandums, attachments, and staff presentations; routing in Legistar, and taking meeting notes for publication. They will also perform analytical work to support/oversee program intern and temporary staff, including recruitment and supervisory duties (schedules, leave, etc.).

Key Responsibilities include, but are not limited to:

• Develop and monitor the water conservation budget including developing spending projections, tracking Integrated Regional Water Management (IRWM) grant funds, processing invoices, and creating data tracking and reporting systems.
• Provide regular updates to staff, management, committees, and board on program spending.
• Oversee the promotion, development, routing, and approval of cost-share agreements with retailers, cities, and other interested parties to promote Valley Water’s water conservation program.
• Oversee all student intern and temporary staff recruitments to support implementing Valley Water’s water conservation programs (Landscape Rebate, Water Wise Survey, Water Waste Inspectors, etc.) and lead intern and temporary staff including onboarding, training, setting weekly schedules, approving timecards, etc.
• Provide professional staff assistance to support a variety of interdisciplinary committees (Water Conservation and Demand Management Committee, Retailer Water Conservation Subcommittee, Landscape Subcommittee, Safe Clean Water Independent Monitoring Committee, and annual Landscape Summit) and board; develop and deliver staff presentations, reports, and other correspondence as appropriate and necessary.

Ideal Candidate’s Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• At least one year of experience as an Analyst, but more than three years’ experience is ideal.
• Significant experience with budgeting required, including developing projections, cash flow analyses, and tracking funds and collecting and analyzing financial data.
• Experience processing invoices.
• Experience collaborating with external stakeholders.
• Experience working with committees, elected officials, and/or Boards
• Experience working for a public agency or water district is ideal but not required.
• Experience with cost share agreements ideal but not required.

Ideal Skills and Abilities:

• Competent at multi-tasking, works well independently, takes initiative, calm under pressure.
• Committed to excellent customer service.
• Highly organized with the ability to prioritize multiple assignments, apply good judgment, manage ambiguity, and translate limited instructions into a fully formed directive.
• Outstanding project management skills with the ability to apply strong critical thinking skills.
• Excellent oral and written communication skills.
• Prepare a variety of clear and concise administrative, financial, statistical, and analytical reports.
• Collect, interpret, analyze, and evaluate varied information and data.
• Train, organize, assign, and review the work of staff.
• Establish and maintain effective working relationships.
• Proficient with common desktop applications and software.
• Oversee administrative, budgeting, and fiscal reporting activities.
• Independently identify, plan, and conduct management, financial, administrative, and operational studies.
• Develop improvements in operations, procedures, policies, or methods.
• Represent Valley Water in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Ideal Knowledge:

• Principles of budget preparation, analysis, forecasting, and control.
• Principles and procedures of financial recordkeeping and reporting.
• Principles and practices of public administration.
• Principles and practices of water conservation and demand management programs or best practices.
• Methods and techniques used to collect and analyze data and prepare reports based on findings.
• Principles of business writing and report preparation.
• Principles, practices, and responsibilities involved in leading work of assigned staff.

Ideal Training and Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, accounting, finance, the liberal arts, or a related field.

The assignment period will be up to 3 years and such time period may be adjusted as needed by Valley Water management.

• If the limited-term appointee is internally hired and released from the position prior to the end of the time period, the appointee will be subject to Valley Water’s reassignment process and/or appropriate Memorandum of Understanding (MOU) layoff provisions.
• An internally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU.
• An externally hired limited-term appointee will be considered “at-will” and may be terminated at any time with or without cause.

An externally hired limited-term appointee will be covered by the EA MOU and eligible for all pay and benefits described in the MOU with the exception of the following articles/sections:

• Article 3, Section 10: Temporary Promotion Pay
• Article 3, Section 11: Out-of-Class Assignment
• Article 6, Section 4(D): Deferred Compensation (Limited-term appointees may participate in Valley Water’s 457 deferred compensation program however they will be ineligible for Valley Water matching funds and participation in Valley Water’s 401(a) plan)
• Article 8: Leaves of Absence (Valley Water will provide a leave of absence as required by law under the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL))
• Article 11: Workforce Development
• Article 12: Employee Performance/Evaluation
• Article 13: Classification
• Article 14: Discipline Process
• Article 16: Layoff

Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver’s license. Individuals who do not meet the driver’s license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.

Valley Water’s Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

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