Benefits & Recruitment Coordinator (Human Resources Technician I/II/III) – 2 positions

Valley Water | San Jose, CA

Salary Range: See Position Description
Open Date: 07/29/2021
Close Date: 08/10/2021

Position Description

Benefits & Recruitment Coordinator (Human Resources Technician I/II/III) – 2 positions

Valley Water

Salary: See Position Description

Job Type: Full-Time

Job Number: 01320-E

Location: CA, CA

Department: Human Resources

Closing: 8/10/2021 11:59 PM Pacific

Description
Recruitment and Workforce Development Unit and Equal Opportunity and Benefits Unit (Position Codes 1018 and 0741)

Human Resources Technician I: $6,546.80 – $8,378.93 monthly
Human Resources Technician II: $7,228.00 – $9,249.07 monthly
Human Resources Technician III: $7,976.80 – $10,204.13 monthly

Do you have experience in supporting recruitment functions with strong applicant tracking skills? Or maybe you are an adaptable individual who enjoys a fast-paced, interactive environment in Benefits and Recruitment? We have two positions that will fit both types and are looking for smart, hardworking, and organized human resources professionals. Check out this opportunity!

Overview:
There are two HR Technician positions available! One will be solely supporting our talented Recruitment team with a focus on supporting the team with recruitment functions, while the second position will work with both our fabulous Benefits and Recruitment teams in a similar supporting role.

Recruitment Coordinator
Human Resources Technician I/II/III (Recruitment Coordinator):
This fast-paced, multi-faceted position requires superior attention to detail, organizational, multi-tasking, and interpersonal skills. To be successful in this role, you will need to be highly organized with excellent follow-up skills, proficient with MS Office Suite applications and various database programs, be able to prioritize and shift between unrelated tasks, and have a sharp eye for detail. Must be able to assist the team with program analytics and process automation, capable of developing and implementing operational and procedural improvements, and able to effectively manage complex, sensitive, and confidential information.

Key Responsibilities include, but are not limited to:

• Provide support to the recruit team through all levels of the recruitment process; administer all steps in the Applicant Tracking System, including job posting, user access, candidate dispositions, scheduling, and notifications; prepare interview documents and offer letters; prepare and maintain recruitment folders for electronic records management.
• Coordinate and initiate new-hire process including onboarding in ATS, background check process and other contingencies as necessary, collecting documents and approvals; creating electronic records for all new hire documents; and transitioning new hire to Benefits.
• Perform classification and salary calculations, obtain approvals, and create electronic records for promotions and competitive transfers.
• Interpret and apply Valley Water policies, procedures, and memorandum of understandings; and federal and state rules and regulations. Participate in communicating policy instructions to employees and suggest changes in procedure or formulation of new procedures as they relate to assigned area of responsibility.
• Act as the support liaison to coordinate with other departments such as HR, Benefits, Facilities, IT, Accounting, Employee Communications, Environmental Health and Safety, etc.
• Review materials for completeness, accuracy, format, and compliance with policies and procedures. Create and maintain electronic filing systems for recruitments, new hires, and promotions.
• Perform research and provide reports to managers and chiefs as requested.
• Support unit with all invoice processing and purchase requests and track accordingly.

Benefits & Recruitment Coordinator
Human Resources Technician I/II/III (Benefits & Recruitment Coordinator):
This position is a split role working with both the Benefits and Recruitment teams, supporting the acquisition, onboarding, and benefits facilitation of the talent at Valley Water!

As a Benefits team member, this position would be assisting with the HRIS responsibilities (analyze, calculate, process and input employee payroll transactions for bi-weekly data entry), processing new hires, separations/retirements. Position will also be required to assist the Benefits function with various clerical tasks (preparation of new hire orientations, supporting the Wellness Program activities and events, assist with organizing, copying, filing of documents & employee records) while also providing customer service to employees, managers and retirees who contact Benefits via hotline calls, direct calls, emails and/or walk-ins.

As a Recruitment team member, this position will provide technical support to the recruitment team through all levels of the recruitment process from creating a requisition to onboarding the selected candidate. This fast paced, multi-faceted position also requires superior attention to detail, organizational, multi-tasking, and interpersonal skills. Working knowledge of MS Word applications and HRIS systems is preferred.

Key Responsibilities include, but are not limited to:

• Process and input all district new hires in PeopleSoft and ensure required documentation is distributed to the appropriate units. Attend all New Hire Orientations to support Management Analyst in preparation of new hire documents and personnel files
• Process required forms including COBRA and health plan change forms for payroll and other internal departments and notify any required departments of employee’s separation date.
• Conduct exit meetings for employees who retire, separate or involuntarily separate from the district. Prepare necessary new documentation and review the required documents and process with the employee during their individual meeting.
• Process required forms and health plan change forms for payroll and other internal departments, etc.
• Analyze, calculate, process, and input various payroll transactions for bi-weekly data entry, and ensure required documentation is distributed to employees and managers.
• Determine if correct approval signatures are present and if MOU and district policies are being followed.
• Support annual health plan renewals, Flexible Spending Account (FSA) open enrollments and Wellness Program activities and events; provide employee/retiree census data to benefits broker, ensure health plan and FSA open enrollment changes are processed by required deadlines, accurately reflected in the HRIS system, transmitted to the carriers and communicated with internal departments; assist Management Analyst with fitness reimbursements and updates to the wellness portal to reflect participation.
• Provide customer service to employees, managers, Board of Directors, and retirees who contact the Benefits Unit via hotline calls, direct calls, email inquiries and walk-ins. Respond to questions, issues, complaints, and requests regarding the district’s benefit plans, personnel transactions, MOU guidelines and district policies and practices.
• Provide technical support to the recruitment team through all levels of the recruitment process; create requisitions, administer all steps in the Applicant Tracking System, including job posting, user access, candidate dispositions, prepare interview documents and offer letters; prepare and maintain recruitment folders for electronic records management, and onboarding the candidates to benefits. Coordinate and track all candidates’ onboarding including the background check process and other contingencies as necessary, collecting documents and approvals; creating electronic records for all new hire documents; and transitioning new hire to Benefits. Act as the support liaison to coordinate onboarding of new hires with other departments such as HR, Benefits, Facilities, IT, Accounting, Employee Communications, Environmental Health and Safety, etc.
• Perform classification and salary calculations, obtain approvals, and create electronic records for promotions and competitive transfers.

Ideal Candidate’s Background for both positions includes:
Ideal Experience:
HR Tech I: One (1) year of increasingly responsible technical and administrative human resources support pertinent to the assignment, such as benefits administration, recruitment, or training, ideally involving the use of databases.
HR Tech II: Two (2) years of increasingly responsible technical and administrative human resources support pertinent to the assignment, such as benefits administration, recruitment, or training, with one (1) year involving the use of databases.
HR Tech III: Four (4) years of experience completing human resource transactions involving databases and/or administering human resource programs pertinent to the assignment, such as benefits administration, recruitment, or training.

Ideal Skills and Abilities (HR Tech I, II and III):

• Ability to communicate clearly and concisely, both verbally and in writing.
• Organizational and problem-solving skills, with proven research capabilities.
• Excellent judgment in responding to benefits and/or recruitment related requests.
• Tech savvy with demonstrated ability to maintain accurate records with impeccable attention to detail.
• Must have exceptional customer service skills and be a team player willing to assist wherever there is a need.
• Functionality and uses of HRIS and applicant tracking systems, recruiting, and sourcing methods, including social media-oriented skills, interview scheduling and screening of applicants.
• Adaptability when dealing with varying situations, with the ability to develop strong working/professional relationships with managers, staff throughout the district, potential applicants, and candidates.
• Proficient in MS Office Skills (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential and sensitive matters, exercising considerable judgment and discretion and professionalism.
• Knowledge of HRIS databases, recruitment and selection practices and principles, Human Resources and Payroll principles, pertinent labor laws and exposure to MOUs is ideal.

Ideal Knowledge (HR Tech I, II and III):

• Principles and procedures of recruitment and selection.
• Principles and practices of learning management systems and human resources information systems (HRIS).
• Principles and procedures of record keeping.
• Methods and techniques to collect and analyze data and prepare reports based on findings.
• Principles of business writing and report preparation.

Ideal Training and Education (HR Tech I, II and III):
Equivalent to the completion of the twelfth grade supplemented by college level course work in human resources, business administration, or a related field. Bachelor’s degree is desirable.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver’s license. Individuals who do not meet the driver’s license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click http://apps2.valleywater.org/About_Us/_Jobs/Salary_and_classification/_Spec_PDFs/HR Technician I-II-III – 7-2021.pdf https://get.adobe.com/reader/

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.

Valley Water’s Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling +1 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff is not authorized to make copies of application materials for applicants.

To apply, please visit https://apptrkr.com/2402568

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