Associate Engineer – Program Management and Capital Project Delivery – Environmental Services Department, CIP

City of San José - Environmental Services Department | San Jose, CA

Salary Range: $96,470.40 - $122,137.60 Annually
Open Date: 2/16/2021
Close Date: 3/16/2021

Position Description

About the Department

The San José Environmental Services Department (ESD) is responsible for the management of solid waste collection and recycling; watershed protection and pollution prevention; municipal drinking water and recycled water; community sustainability initiatives, and the operation and infrastructure improvements of the San José-Santa Clara Regional Wastewater Facility. ESD’s mission is to deliver world class utility services and programs to improve our health, environment, and economy. ESD is comprised of a staff of over 530 with a diverse set of skills and specialties among our team. ESD staff demonstrate a strong commitment to teamwork, environmental protection, and building good partnerships.

For more information about the Environmental Services Department, please click here or visit @sjenvironment on Twitter, Facebook, Instagram.

Join the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program (CIP) division in leading one of the largest public works programs in San José’s history! Check out CIP’s website for more information on the $1.4 billion infrastructure construction program currently in its first 10-year phase. While all this planning and construction is on-going, the facility is in continuous operation, serving 1.4 million residents and over 17,000 businesses in eight cities. San Jose-Santa Clara Regional Wastewater Facility (RWF) link: http://www.sanjoseca.gov/documentcenter/view/10754

Positions & Duties

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

The salary range for Associate Engineer is $96,470.40 – $122,137.60. The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Associate Engineer classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

About the Division

The Capital Improvement Program (CIP) division of ESD is looking to fill an Associate Engineer – Capital Project Delivery position and an Associate Engineer – Program Management position.

Combine your expertise with the on-the-job experience you’ll gain in CIP by working with multi-discipline engineering professionals, program management consultants, and San José Public Works staff. You will enjoy career development, new skills, mentoring, and the benefits of contributing to your community.

The CIP division is responsible for planning and implementing capital long term capital improvement projects at the Regional Wastewater Facility (RWF). The RWF is an advanced wastewater treatment plan that serves approximately 1.4 million residents over a 300 square mile service area. The ESD CIP division is currently comprised of 53 full-time positions that perform program administration, budget planning, project delivery, and process engineering services. The division is also supported by a co-located team of consultant staff and staff from the Department of Public Works who provide program management and construction management services, respectively. This integrated team is responsible for delivering a 10-year capital improvement program estimated at $1.4 billion. The RWF CIP is an exciting opportunity that stands among one of the largest construction programs in the South Bay.

Capital Improvement Program link: http://www.sanjoseca.gov/index.aspx?NID=1665

Duties and Responsibilities

The Capital Project Delivery Associate Engineer position:

At the RWF, this position prepares and/or reviews designs, improvement plans, condition assessments, feasibility studies, construction estimates, specifications, and contract documents for capital improvement projects that are prepared by subordinates and/or consultants engaged by the City.

Typical duties include but are not limited to:

-Managing capital improvement projects, i.e., overseeing, controlling, and guiding projects.

-Negotiating, preparing, and managing consultant agreements and/or construction contracts.

-Supervising staff including prioritizing work; conducting performance evaluations; training staff; and recommending hiring, termination, and disciplinary actions.

-Overseeing the preparation and/or review of designs and contract documents for construction projects or other engineering related projects.

-Evaluating, preparing, and/or coordinating responses for bid documents and construction documents in a timely matter.

-Interpreting plans and specifications, resolving field problems, giving final inspection, and following through with acceptance of project.

-Consulting with construction inspectors and attending field meetings regarding problems in the field during the construction of a public improvement project.

The Program Management Associate Engineer position:

This position is assigned to support the RWF-CIP Program Management team and will be responsible for budget development, capital funds management, expenditure tracking and monitoring, schedule tracking, contract management, program performance auditing and reporting, document management, and Council memoranda activities. This position will report to a Senior Engineer and will work closely with the Program Management Consultant (PMC).

Typical duties may include but not limited to:

-Assisting the Senior Engineer in the preparation of Capital Improvement Program and Annual Operation and Maintenance budgets.

-Supervising staff including prioritizing work; conducting performance evaluations; training staff; and recommending hiring, termination, and disciplinary actions.

-Evaluating and regulating the performance of capital improvement projects through expenditure tracking and monitoring; scheduling tracking; contract management; and program performance auditing and reporting.

-Preparing correspondence and writing reports related to capital improvement project progress; may present to various groups.

-Preparing and reviewing bid and procurement documents; soliciting bids/proposals, administering the contract, and coordinating MBE/WBE requirements and environmental clearance with Office of Equality Assurance and Contract Compliance and Planning Department.

-Analyzing, developing, and implementing procedures for program management including program control systems and construction/document management systems.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Position Qualifications

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Possession of a Certificate of Registration with the State of California in the required discipline is not required but highly desirable.

Capital Project Delivery Associate Engineer position:

-Knowledge and experience planning, developing, and managing capital improvement projects with emphasis on design of technical components, management of professional teams, and reporting project performance.
-Experience in preparing contract documents, bidding and/or construction of capital improvement projects; knowledge of principles of design for water/wastewater systems.
-Knowledge of wastewater treatment methods, processes and equipment, engineering, and hydraulic principals.
-Experience working with multiple stakeholders during design of capital improvement projects, including operations and maintenance staff, consultant staff, City planning and building code enforcement officials, etc.
-Experience with construction/document management systems.
-Experience with SharePoint, or other cloud-based collaboration systems.
-Possession of a Program Management Professional (PMP) certification is highly desirable.

Program Management Associate Engineer position:

Knowledge of capital program delivery and alignment of the capital program with City Council priorities, policies, and budget principles.
Knowledge of state and local rules and technical requirements governing the procurement of consultant services, material purchase orders and contracts, and construction contracts.
Knowledge of standard control systems, tools, and procedures used in the design and construction industry for schedule and cost controls.
Knowledge of the development and analysis of capital project schedules and cost estimates.
Experience with the City of San José’s Financial Management System (FMS), or other financial management systems.
Experience with the City of San José’s Capital Project Management System (CPMS), or other capital project management systems.
Experience with construction/document management systems.
Experience with SharePoint, or other cloud-based collaboration systems.
Possession of a Program Management Professional (PMP) certification is highly desirable.
Collaboration: Develops networks and builds alliances; engages in cross-functional activities.

Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Decision Making: Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions

Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Planning: Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

Project Management: Ensures support for multiple projects and implements agency goals and strategic objectives

Directs, reviews, and approves the work of consultants. Responds effectively to unforeseen problems.
Supervision: Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Identifies necessary steps and work plans to achieve goals, establishes timeframes within dependencies

Qualifications

Education: Bachelor's degree from an accredited college or university in the required professional engineering discipline (e.g., Civil Engineering, Mechanical Engineering, Environmental Engineering, Chemical Engineering, Electrical Engineering, Industrial Engineering) or possession of an Engineer-in-Training (EIT) certificate.

Experience: Three (3) years of increasingly responsible professional engineering experience.

Acceptable Substitutions: A Master's degree from an accredited college or university in the required professional engineering discipline may be substituted for one year of professional engineering experience.

Licenses or Certificates: Possession of a valid driver's license in the State of California required.

Desirable Licensing or Certifications:

Possession of a Certificate of Registration as a Civil Engineer issued by the California State Board for Professional Engineers (PE)

Possession of a Program Management Professional (PMP) certification issued by Project Management Institute

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

How to Apply

The Job ID for this position is 2100117. To view the complete job announcement and to apply, please visit http://sanoseca.gov/citycareers. If you have questions about the duties of this position, the selection or hiring processes, please contact Annie.Vuong@sanjoseca.gov.
Contact Email: annie.vuong@sanjoseca.gov
Website: https://sanjoseca.taleo.net/careersection/ex/jobdetail.ftl?job=2100117

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