Office Manager/Secretary to the Board

Delta Diablo | Antioch

Salary Range: $8,889.27- 11,101.48- Monthly
Open Date: 06/04/2018
Close Date: 06/25/2018

Position Description

Office Manager/Secretary to the Board
(1 position available – Full Time)

This recruitment will establish an Eligibility List for the above position. First-round interviews are tentatively planned for the week of July 16, 2018. Candidate selection is expected to occur in late-August with an anticipated start date in late September/early October 2018.

SALARY RANGE*: $8,889.27 – $11,101.48 – (Unrepresented Managers)
* does not include 3.4% Cost of Living Adjustment, effective July 1, 2018

POSTING DATE: Monday, June 4, 2018

FINAL FILING DATE: Monday, June 25, 2018 at 5:00 p.m.

The Position
The Office Manager/Secretary to the Board is a confidential member of the Executive Management Team, reporting directly to the General Manager, with key organizational responsibilities including oversight, coordination, and preparation of written materials in support of monthly Board of Directors meetings; developing and implementing standardized formats for public records, documents, and operating procedures in conformance with applicable laws, regulations, codes, and policies for public agencies; providing administrative support to the Board of Directors; and supervising a team of six administrative support professionals (one Senior Administrative Assistant/Records Specialist, four Administrative Assistant IIIs, and one Administrative Assistant II). The Office Manager/Secretary to the Board is an unrepresented, at-will position.

Position Qualifications

The Ideal Candidate
Delta Diablo is seeking an individual with a high degree of proficiency and experience in making a wide range of managerial, technical, and administrative decisions with organizational and legal impacts. The ideal candidate would possess direct experience working at a special district or similar public agency/municipality; strong written, verbal, and interpersonal communication skills; excellent organizational skills; a “can do” attitude with a proactive, initiative-based, and self-motivated approach; the ability to lead development and/or revision of policies and procedures; and budget preparation and management experience. As part of an organization that embraces innovation and continuous improvement, the ability to identify and implement work process and organizational improvements is highly desired. Success in this position will require a team-based leadership style that builds and maintains trust and a strong sense of integrity with various stakeholders and customers, including operations, maintenance, laboratory, and finance/administrative staff, as well as the Board of Directors and the public. A supervisory style that seeks to cultivate and develop staff through sharing of knowledge and experience in a mentoring and coaching mode is strongly preferred.

The selected candidate is required to have: 1) an educational background equivalent to an Associate’s Degree in business, public administration, or a directly-related field, as well as a high school diploma, and 2) at least five years of progressively responsible administrative or executive support experience, including one year of experience that required preparing written communications to governing bodies and understanding of procedures and laws associated with the function of a governing body. A Bachelor’s degree and supervisory experience is highly desirable. A valid California Notary Public Commission issued by California Secretary of State is highly desirable.

About Delta Diablo
Delta Diablo (formerly Delta Diablo Sanitation District) is an innovative California special district that provides wastewater resource recovery services for over 205,000 customers in the cities of Antioch and Pittsburg, and the unincorporated community of Bay Point. These services include secondary treatment of wastewater; production and distribution of recycled water; pollution prevention activities; beneficial use of biosolids as a soil amendment at land application sites; street sweeping; and household hazardous waste collection. Delta Diablo owns and operates a water resource recovery facility (WRRF) that provides secondary treatment for an average wastewater flow of 12 million gallons per day (MGD) and tertiary treatment for approximately 6 MGD to produce recycled water for use at two local power plants, golf courses, parks, and schools. Delta Diablo has 79 full-time positions with operating and capital budgets of $29.3 million and $22 million, respectively, for fiscal year 2017-18 (FY17/18).

In addition to meeting its core mission of protecting public health and the environment, exemplified by 14 years without a violation of its WRRF discharge permit, Delta Diablo has established a vision of becoming a national leader in wastewater resource recovery by embracing innovative technologies, pursuing leading-edge initiatives that add value to ratepayers while benefitting the environment, challenging traditional approaches, and fostering a strong organizational commitment to its core values of Integrity, Teamwork, and Trust.

The Organization
Delta Diablo is governed by a three-member Board of Directors that includes the Mayor of Pittsburg, the Mayor of Antioch, and the Contra Costa County Board of Supervisors Member representing the Bay Point community. Under the Board’s guidance, Delta Diablo has established a Strategic Business Plan that includes goals in five key areas—Financial Sustainability, Leadership, Operational Excellence, Workplace Innovation, and Stakeholder Engagement—as well as specific objectives for each year to continue progress toward meeting these goals.

The Selection Process
Applicants interested in this position are encouraged to submit a completed Delta Diablo Employment Application and written response to the below Supplemental Questions no later than Monday, June 25, 2018. (Postmarks and faxes are not accepted).

Supplemental Questions (Please limit your response to these questions to 1,500 words total).

1. Describe how your educational background and work experience has prepared you for success in this position. Please highlight any experience you have in preparing communications to a Board of Directors or similar governing body and working with elected officials.

2. Describe the specific attributes that define your approach to supervising staff. How would you characterize your supervisory style and approach? Please provide example situations and interactions that illustrate these attributes.

3. If you were hired into this position, describe any concerns you may have in acclimating to your new role and how you would plan to address these concerns.

How to Apply

All material should be submitted on-line at www.deltadiablo.org (preferred) or can be submitted in-person or by U.S. Mail to the District’s POC Receptionist Desk: Delta Diablo 2500 Pittsburg Antioch Highway Antioch, CA 94509 ATTN: Human Resources Incomplete applications will not be considered. A resume may be included but does not substitute for a completed application form. Following the close of the recruitment, a screening committee will evaluate the qualifications of each candidate who has met the minimum requirements for this position. Applicants meeting minimum qualifications are not guaranteed advancement to the examination. Those candidates whose application indicates their experience and education are best suited to meet the current needs of the District will be invited to participate in the examination and/or interview process. The decision of the screening committee is final. Applicants may be invited to participate in an examination process that may involve a written test, a skills performance test, and a qualifying oral interview. All applicants shall receive written notification regarding the results of the review process. NOTE: The information contained herein does not constitute either an expressed or implied contract, and these provisions are subject to change. All final candidates for employment with the District are subject to a criminal background and reference check. Successful candidates not currently employed in a regular status by the District must pass a pre-employment physical examination and drug screen to be considered for employment. For more information about the Office Manager/Secretary to the Board position and the District, visit our website at www.deltadiablo.org. The information contained herein does not constitute either or implied contract, and these provisions are subject to change.  
Contact Email: jacquelinem@deltadiablo.org
Website: deltadiablo.org